Electronic checklist database: what you get

Do you need to find out what is in the Prolog system's database before completing your purchase? All right, let's take a look!

In fact, we have already discussed the tire management database; if you are not familiar with it yet or do not remember, here it is. Today, we will focus on what you get when performing checklists with the Prolog system and how these records made by the team help organize information for management.

What is in the checklist database

First, you can already see the number of checks performed and the inspection type—departure or return.

On the dashboard, you find information about both checklists and tires. So, at the same time as you find the number of active vehicles for trips, you also see the number of registered tires with incorrect pressure.

Other information found in this part of the system includes: 

• Checklists performed per day (last 30 days, in the selected branch offices, broken down into departure checklist and return checklist);
• License plates with the most open work order items (shows the 15 active plates with the most open WO items, from the selected branch offices);
• Checklists performed in less than 1 minute and 30 seconds (last 30 days);
• Blocked plates (with open critical WO items);
• Total open WO items (broken down into critical, high and low priority).

You can also access the checklist traffic light feature, where you will see the health of all fleet vehicles (by plate). On this screen, you can also check the issue with blocked vehicles in just one click.

Together, these features help the manager avoid checking each checklist individually to understand the operation's situation. Data can be read in one place through the dashboard, checklist traffic light and reports, always based on inspections recorded by team members.

Finally, the Prolog electronic checklist system generates various automated reports, bringing all collected data together for quick, easy analysis. You can find reports such as the number of NOK (not OK) items, mechanic productivity and average repair time per item.

Accessing the data

To access this data, use the channels available to your operation, either on the web or through the smartphone app. The dashboard brings together the main indicators and is available in the Prolog environment according to each branch office's configuration.

The checklist traffic light should be accessed through the app, within the checklist area. As navigation may vary depending on the platform version and the operation's configuration, the flow displayed in your environment should be used as a reference.

When you open the feature, you see the list of plates and their situation (released or blocked).

On the web platform, electronic checklist reports are in the checklist reports area. Then select the available filters, such as regional, branch office, report type and the period you want to analyze. 

Apply the filters and view the results.

In the app, go to the fleet and reports area, select checklist reports and choose the report you want to analyze.

From there, you can fill in the available filter options to determine the regional, branch office and analysis period.

5 ways Prolog contributes to your data management

Productivity

Our tool is built around fleet productivity. 

It makes vehicle inspections easier and faster, allowing more inspections in less time. It also automates work order creation whenever an item is marked NOK (not OK, nonconforming).

You can also analyze productivity per employee and view productivity reports by period. With digital records gathered in the system, it becomes easier to keep track of what was reported in inspections and what still needs handling by maintenance.

Standardization

The digital checklist system ensures all checks are filled out in the same way.

Although they are fully customizable for the inspection needs of each stage and/or vehicle, the way they are filled out does not change. In other words, the questions have predefined “yes” (OK) or “no” (NOK) answers and fields for entering numbers and other data when necessary.

This way, all drivers fill them out in the same way, making it easier for the manager to review and understand all the data.

Automation

In fact, the system itself also carries out the next step of processing and organizing data automatically.

In other words, the manager does not even need to go through the work of reading individual data in each checklist, and can directly access the checklist traffic light or reports.

Integration

Furthermore, all this data can be available in your overall management system or even the logistics control tower. After all, Prolog's API allows integration with various other systems.

Smarter decision-making

All of this together provides a tool that allows the manager to make truly smart and efficient decisions, thus achieving the improvements they aim for in their fleet.

Get in touch with one of our specialists!