Klabin success story
Pulp and Paper · Brazil and Argentina

Klabin Case Study:
full control of fleet health

Klabin achieved more than 22 thousand completed checklists, 3.2 thousand completed WOs and 70 active license plates inspected with Prolog Electronic checklist. Preventive maintenance control on an industrial scale.

results achieved

Results achieved by Klabin with Prolog

+22K

checklists completed across the fleet

+3.2K

completed work orders

+70

active license plates inspected with the electronic checklist

about the company

Who is Klabin?

+17K

employees

2

countries · BR · AR

+70

license plates in the operation

Klabin is Brazil's largest paper producer, also manufacturing pulp and packaging for various segments. With more than 17 thousand employees and operations in Brazil and Argentina, the company is a benchmark in large-scale industrial production.

To take its products to every corner of the country, Klabin created its own logistics and transport operations — which require strict fleet control, with frequent preventive inspections and structured maintenance management.

the path

From challenge to result

01
the scenario

The challenges faced by the Klabin operation

01

Control of corrective maintenance

02

Speed in inspections of vehicles

03

Identification of the items and vehicles that generate the most fleet issues

02
the implementation

How Prolog was implemented at Klabin

Klabin chose Prolog Electronic checklist to digitize preventive fleet maintenance. With a maintenance schedule, smartphone inspections and automatic WO opening, the operation gained control, speed and a rich history accumulated across more than 22 thousand checklists.

the results

+22 thousand checklists — and vehicles with critical issues kept out of danger

+22K completed checklists
+3.2K Completed WOs
+70 active license plates inspected
the impact

"A good solution for fleet maintenance control; it delivers good results."

Edson

Maintenance Manager · Klabin

Klabin Success Story

Results achieved
by Klabin

With Prolog, Klabin transformed fleet management on an industrial scale: +22 thousand accumulated checklists, +3.2 thousand completed WOs and +70 active license plates inspected — vehicles with critical issues prevented from departing, with digital, auditable control.

+22K

completed checklists

+3.2K

Completed WOs

+70

inspected license plates

Recurrence identification by vehicle — an accumulated history that transforms reactive maintenance into data-driven prevention.

industry benchmark

Why this case study became a benchmark

Real challenges. Solution implemented. Verifiable metrics. Manager testimonial.

01

Control of maintenance recurrences

Klabin began identifying which vehicles and items generated the most recurring fleet issues.

02

Documented operational safety

Trucks with unresolved critical items are prevented from departing for their routes.

03

22 thousand checklists as evidence of scale

More than 22 thousand completed checklists and 3.2 thousand completed WOs are more than figures — they are evidence that the process worked at real scale, with 70 active license plates, in one of Brazil's largest industrial operations..

04

Data-driven preventive management

Klabin stopped reacting to failures and began preventing them with maintenance schedules, vehicle histories and automatic reports.

frequently asked questions

Questions about the Klabin Case Study

What is the Klabin Case Study?
The Klabin Case Study documents how Klabin, Brazil's largest paper producer with more than 17 thousand employees and operations in Brazil and Argentina, transformed fleet maintenance control with the Prolog platform. The company implemented the Electronic checklist module and achieved more than 22 thousand completed checklists, more than 3.2 thousand completed work orders and more than 70 license plates actively inspected. The case study is a benchmark in preventive management of large industrial fleets.
What results did Klabin achieve with Prolog?
Klabin achieved three main results with Prolog: more than 22 thousand checklists completed across the fleet, more than 3.2 thousand completed work orders and more than 70 active license plates inspected with the electronic checklist. The operation also began identifying recurrences in specific vehicles, preventing trucks with unresolved critical items from departing for their routes. Manager Edson described Prolog as "a good solution for fleet maintenance control; it delivers good results."
How was Electronic checklist implemented at Klabin?
Klabin implemented Prolog Electronic checklist in preventive maintenance for its logistics and transport fleet. The process replaced manual paper inspections with digital checklists completed on smartphones, with a maintenance schedule showing planned and completed inspection dates for each vehicle. For each nonconformity identified, the system automatically opens a work order, speeding up issue resolution and building a rich history with more than 22 thousand accumulated checklists.
What challenges did Klabin face before Prolog?
Before Prolog, Klabin faced three main fleet management challenges: insufficient control of corrective maintenance, slow inspections of vehicles and difficulty identifying the items and vehicles that generated the most operational issues. Without a centralized system, it was impossible to trace recurrences and ensure that vehicles with critical issues did not depart for their routes without the necessary corrections. Digitization with Prolog transformed this situation, generating more than 22 thousand checklists and 3.2 thousand completed WOs.
What is fleet maintenance control?
Fleet maintenance control is the ability to plan, perform and record all preventive and corrective interventions on an operation's vehicles, ensuring that each truck is in safe condition before departing for its route. In the Klabin case study, maintenance control became digital with Prolog Electronic checklist, which recorded more than 22 thousand inspections, automatically opened more than 3.2 thousand work orders and kept more than 70 license plates under regular inspection. The result was greater visibility of fleet health and a reduction in unexpected corrective maintenance.
How can recurrences in fleets be identified?
Identifying recurrences in fleets requires a digital inspection history for each vehicle, in which previous checklists can be compared to see which issues recur frequently. Prolog creates this history automatically with each completed checklist — at Klabin, this resulted in more than 22 thousand accumulated records, enabling manager Edson to identify exactly which vehicles and items generated the most operational issues. With this data, the team began acting preventively before recurrences became unplanned stops.
How can vehicles with critical issues be prevented from departing for their routes?
To prevent vehicles with critical issues from departing for their routes, the checklist system must have a critical item blocking function: when a serious issue is identified during inspection, the vehicle is held back and cannot be released for the trip until the corresponding WO is completed. Prolog implements this control automatically — at Klabin, trucks with unresolved critical items are prevented from departing, increasing operational safety and reducing exposure to accidents and damage. This control contributed to the more than 3.2 thousand completed WOs recorded in the case study.
What is preventive fleet management?
Preventive fleet management is the set of processes that anticipate vehicle failures before they become critical issues, through periodic inspections, structured checklists and maintenance schedules. In the Klabin case study, preventive management was implemented with Prolog Electronic checklist, which schedules inspections for each vehicle, records completed dates and predicts when the next inspection should occur. With more than 22 thousand completed checklists and 70 inspected license plates, the operation stopped being reactive and gained full control of fleet health, as stated by manager Edson.
Which Prolog modules does Klabin use?
Klabin primarily uses the Prolog Electronic checklist module to control preventive fleet maintenance. The module includes smartphone inspections, a maintenance schedule for each vehicle, automatic work order opening for each nonconformity identified and photo capture during inspections. The operation also benefits from integrated Maintenance management, which makes it possible to follow the full cycle of each WO generated. With these resources, Klabin accumulated more than 22 thousand checklists and more than 3.2 thousand completed WOs.
How does the Klabin case study apply to other industrial operations?
The Klabin case study applies to any industrial or logistics operation with its own fleet that faces challenges controlling corrective maintenance, identifying recurrences or clearing vehicles for departure without clear criteria. The central lessons are to digitize inspections with a smartphone electronic checklist, configure critical items that prevent vehicle departure, automate WO opening for each nonconformity and build an accumulated history for each vehicle. Operations with more than 20 vehicles have the potential to achieve results similar to Klabin's more than 22 thousand checklists and 70 active license plates.
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